Recurring events — schedules, exceptions, edits

If a meeting happens on the same day every week, you don't want to create 30 calendar events. Use a recurring event.

Setting up a recurring event

In the event form, set Event type to Recurring. Then choose:

• Repeats — Daily, Weekly or Monthly.
• Repeat every — how many days, weeks or months between occurrences. Enter 1 for every week, 2 for every other week, 3 for every third month, and so on (up to 99).
• Repeat on (monthly only) — which day of the month:
  • The 14th (whatever your start date is) — the same date every month. If it's the 29th, 30th or 31st, months without that date are skipped.
  • The 2nd Monday (or whichever weekday your start date is) — the same weekday in the same week of the month.
  • The last Monday — shown when your start date is in the last seven days of its month.
  • The last day of the month — shown when your start date is the last day of its month. Unlike "the 31st", this never skips a month.

A one-line summary under the controls, like "Every 2 weeks on Thursday", shows exactly what you'll get.

Pick the start date first, since the weekday and date are read from it. Changing the date changes the schedule. If the monthly option you chose doesn't fit the new date, it switches back to the date of the month.

The day-of-week and the time are both read in the event's timezone (your troop's, unless you set a different one on the event). So a Tuesday 7:00 PM meeting repeats on Tuesdays at 7:00 PM for everyone, whatever timezone you happened to be in when you created it, and whatever timezone they're in when they look. It also keeps that 7:00 PM through the spring and fall clock changes rather than sliding an hour.

Repeat until is optional. If you set it, the recurrence stops on or before that date — useful for "weekly through May, then we break for summer." Leave it blank for an open-ended schedule.

There is no way to choose several weekdays (e.g. "every Tuesday and Thursday") or a yearly schedule. For a schedule like that, create a separate event for each day.

Changing one occurrence (override)

Open the event from the calendar and click Edit Occurrence while looking at the specific date. This opens the override form, where you can:

• Cancel this instance (without affecting the rest of the series).
• Move the time for just this instance.
• Change the location for just this instance.
• Add notes specific to this date.

If you change your mind, the override page has a Reset to default button that restores the instance to whatever the base event says.

Editing the whole series

Open the event from the calendar and click Edit (rather than Edit Occurrence). This edits the base event — your changes apply to every future instance. Past instances are not retroactively changed.

The edit form is the same as the create form and shows the series' current schedule, so changing only the title or location leaves the schedule alone. Change Repeats, Repeat every or Repeat on to change the schedule, or change the Repeat until date.

A few events have a schedule these controls can't show, such as one set up with an AI assistant. For those, Repeats reads Custom (keep current schedule) with a description underneath. That schedule is saved unchanged unless you choose Daily, Weekly or Monthly instead.

A common gotcha

If you "Edit Occurrence" and then later edit the base event, your override is preserved — you'll have one weird outlier in the series. If you want everything aligned again, open the override and click Reset to default.