Transportation and driver signups

For events that require carpools — campouts, hikes, far-away district events — turn on driver signups so parents can volunteer their seats.

Enabling

In the event form, check Enable driver signup (transportation). This adds a Transportation section to the event detail page where any family can fill in:

• Vehicle (free text — make/model or just a nickname).
• Direction — to the event, from the event, or both.
• Seats available for each direction.

Vehicle and seat defaults pull from a family's saved vehicles list (in Family > Edit), so most parents only need to confirm.

Who can see signups

Every parent and leader can see who's signed up to drive: each driver's name, direction, seats and vehicle, which Scouts are riding in each car, and whether there are enough seats overall. Tap a driver's phone number to call them.

A driver's phone number is shown only if they share it in the troop Contact Export. If they turned on Hide me from the troop contact export in their profile, parents see their name but not their number.

Scout accounts don't see the driver list.

Leaders assign Scouts to cars, mark who is bringing the trailer, and can copy every phone number in a car for a group text. MyTroop does not assign Scouts to cars automatically.

Coordinating

For complex events you may want to follow up with a list message to RSVP yeses:

1. Open the event detail page.
2. Use the per-event message tool to email yeses with a "we still need 2 more drivers" reminder.

Or hand-assign passengers in a doc and link it from the event description.

Why offer "to" and "from" separately?

Parents often can carpool one direction but not both — dropping kids off Friday but picking up Sunday with a different family, etc. Tracking each leg avoids the mid-event confusion of "wait, who's driving back?"

Trailer tracking

If an event needs the troop trailer (gear, patrol boxes, camp kitchen), check Needs trailer to event and/or Needs trailer from event under the transportation section. These are independent — sometimes a trailer only needs to be delivered one way.

For a trailer-capable vehicle to count, a parent must mark the vehicle as Can pull the troop trailer in their family profile (Family > Edit > Vehicles). When a trailer-capable parent signs up to drive, the event is automatically considered "covered" for that direction.

The driver roster capacity card shows the trailer status per direction:

• Covered (green) — at least one signed-up driver has a trailer-capable vehicle.
• Not covered (red) — no trailer-capable driver is signed up yet.

Leaders can optionally promote a specific driver as the one actually hauling the trailer using the Bringing trailer (to) / (from) toggle on that driver's row. When set, the explicit assignment drives the coverage status. Only one driver per direction may be marked at a time; toggling a new driver clears the prior holder.